Great integration between a well designed device and an easy to use portal = a great solution!

Having great hardware that does its job well and is easy to use is great, but if you cannot provision, control and manage those devices easily, it can let the entire product down – the JOAN Portal really shines in this area, making it easy for users – IT or not – to setup their new devices and manage them.

The JOAN portal provides all the features you need and none of the fluff you dont need, keeping it simple and allowing the product to do what it does best – manage your meeting rooms.

Here we provide an overview of each section of the portal.

JOAN Portal Home

JOAN Portal Home

When logging intot he JOAN portal, you are presented with the Dashboard which gives you a quick snapshot of your JOAN environment, including number of devices, battery status and WiFi strength.


JOAN Portal Calendar

JOAN Portal Calendar

When first configuring JOAN, you need to select your calendar type – JOAN supports Google Calendar / Google Suit, Microsoft Exchange, Microsoft Office 365, CollegeNET 25Live and Apple iCal.


JOAN Portal Calendar Details

JOAN Portal Calendar Details

Once you select you calendar type, you can set the account and domain that JOAN will use to access calendar information.


JOAN Portal Global Device Settings

JOAN Portal Global Device Settings

JOAN allows you to control device settings at multiple levels. The default settings are organisation wide, giving you full control over how your devices are configured.


JOAN Portal Organisation

JOAN Portal Organisation

You can set basic details for your organisation and also upload your branding / company logo which will be displayed on the JOAN devices.


JOAN Portal Organisation 2

JOAN Portal Organisation 2

You can also set Organisation wide settings for business hours which control the power saving features of the JOAN devices and set localisation details.


JOAN Portal Integrations

JOAN Portal Integrations

JOAN has a number of integrations with 3rd party apps such as Slack, Cisco Webex Teams, MS Teams, Alexa Business, IFTT, Zapier and more.


JOAN Portal Devices

JOAN Portal Devices

You can get a quick overview of all the devices in your oganisation, allowing you to manage your existing devices or add new ones.


JOAN Portal Device Details

JOAN Portal Device Details

You can edit the device details for each individual device, allowing you to quickly and easily assign a device to a room, set device specific features which override the organisation and building settings as well as configure custom buttons on the devices for use with WebHooks and QR Codes.


JOAN Portal Custom Content

JOAN Portal Custom Content

One of hte great new features from JOAN is the Custom Content feature.
With support for both images and text, this feature allows you to use your JOAN devices to broadcast messages out to your staff as well as indicate for example if a room is out of use for maintenance.


JOAN Portal Rooms

JOAN Portal Rooms

The calendar integration allows you to import rooms directly or add them manually, as well as see which building they are in.


JOAN Portal Buildings

JOAN Portal Buildings

The buildings feature allows you to group and manage your JOAN devices on a per building basis.


JOAN Portal Building Details

JOAN Portal Building Details

The building details page lets you configure settings for your JOAN devices on a per building basis, allowing you to configure local timezones, business hours and other settings for the devices located in a particular building.


JOAN Portal Building Details 2

JOAN Portal Building Details 2

With the ability to configure settings for JOAN devices at a Organisation, Building and Device level, the JOAN portal provides the maximum flexibility in configuring your devices whilst still maintaining ease of use.